Our DPMO service because our clients need a PMO solution which can be tailored to match their governance and internal requirements.
The problem
01
Poor portfolio performance
Traditional PMO’s have weak visibility into portfolio performance. This causes delayed decision-making and missed opportunities.
02
Resourcing inefficiencies
Traditional PMO processes are rigid, which can hinder responsiveness to project shifts affecting resource allocation and project outcomes.
03
Disconnected & siloed data
PMO’s have scattered, disconnected, and siloed data sources which harm reporting effectiveness. This leads to misaligned decisions and frustrated teams.
The solution
This is an era where adaptability and efficiency are key to success
“Orchestrate exists to empower organisations in the built environment in navigating the complexities of modern project management, harness data and redefine the way we approach the portfolios of strategic investments."
Ioannis Gkrimpizis,
Head of Orchestrate
Comparisons
Orchestrate | Traditional | |
End to end project monitoring | Continuous oversight from project initiation to completion | Sporadic monitoring with insufficient attention paid to various stages of the project |
Single Source of Truth | Able to integrate, manage and visualise data from multiple sources in a single environment | Multiple conflicting sources with inconsistent information leading to confusion and uncertainty |
Flexibility | Aligned to client's budget constraints, PMO maturity and organisation requirements | Rigid platforms which lack customisation options and cannot accommodate changes in user needs or technological advancements |
Scalability | Able to scale quickly to support projects and users as organisation evolves | Unable to handle increased demands or growth without limitations in functionality and performance |
Case study
University of Nottingham
“We would highly recommend the Orchestrate team at Gleeds to anyone on a digital transformation journey and particularly looking to implement a Portfolio Management solution in their environment.“
Dr Sharon McDonald,
Head of Estates & Facilities,
Portfolio Management Office,
University of Nottingham UK
Case study
Orchestrate transformed the University of Nottingham's project management by enabling real-time visibility, streamlining processes, and improving efficiency, resulting in significant time and cost savings. This digital solution set a new standard for strategic investment planning in higher education.
Requirement
- Enhance planning and oversight for over 300 annual projects.
- Shift from manual to digital for data management and reporting.
- Improve project information sharing within the department.
Objectives
- Implement a tailored digital management solution.
- Streamline project appraisal and governance.
- Achieve efficient project planning and financial management through digital tools.
Solution
in-depth requirements gathering, proof-of-concept development, and iterative design enhancements to tailor Orchestrate to the needs of the University's E&F department.
The solution enabled dynamic management of construction projects, from demand through execution, supported by real-time data reporting.
Outcome
The digital transformation realised significant efficiencies, saving around £126,000 in the first phase by reducing manual tasks and improving data accuracy.
It established a centralised project data source, enhancing departmental productivity and setting a benchmark for strategic portfolio management in higher education.
The initiative's success is shared with the broader academic and professional communities, showcasing the University's leadership in innovative project management.
